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One Step Ahead: Giving Presentations

One Step Ahead: Giving Presentations

When the talk should be scripted
Giving your presentation
Managing your presentation
The presenter's toolkit


When the talk should be scripted

If you have to read aloud, the following guidelines will help.

  • Double space the text.
  • Use a large, clear typeface.
  • Only place a page turn at the end of a paragraph.
  • Indicate the first few words of the next paragraph at the page turns.
  • Read it aloud over and over again, with someone listening and giving feedback if possible.
  • Mark up your reading copy with performance pointers, such as S L O W L Y .
  • Rewrite any sentences that sound unnatural.
  • Replace tongue-twisters with easy-to-say words.
  • If people or places have hard-to-pronounce names, write them in your own form of phonetics so that you can say them with ease.

    Giving your presentation: Articulate the words

    These exercises will give some of your speaking 'bits' a workout:

  • Chew an imaginary, but large, gooey toffee for several minutes to work your mouth and facial muscles.
  • Blow raspberries to relax your lips.
  • Hum a tune to get your vocal resonators working.

    Vocal exercises will get more speaking muscles working.
    Freddy's teddy's name is Eddy.
    She opened a slop shop in Wapping.
    Mr Knightly's likely to be slightly sprightly nightly.
    The lunar module leaves for the moon at noon.
    Betty's beautiful border's blossoming blue begonias.

    Managing your presentation

    Despite all your planning, you could find that someone in the audience has an 'agenda' you did not know about. There are ways of coping with tricky questioners.

    Q: Why do we have to install this new system?
    Throw the question back to the person who asked it.
    A: We don't. But I'd be interested to consider which accounting system you believe we should adopt.

    Q: We have tried this before, and it didn't work then. Why should it work now?
    You could put this question up for general discussion.
    A: It will work now partly because the market has changed. But I'd be interested to hear how others here believe we can improve retention figures in the short term?

    Q: To what extent is this product biodegradable at a level that will be acceptable to new European legislation?
    This questioner seems to need to show off their knowledge so flatter them – and demonstrate your own knowledge.
    A: I didn't mention this before because I wanted to avoid such a high level of technical detail, and as you know it does not affect cost.

    The presenter's toolkit

    You will need:

  • notes
  • visual aids
  • duplicate of materials on CD, disc, or both
  • timer, if not using your watch
  • directions to the venue
  • contact name and number.

    You may need:

  • flip chart pens
  • mini-toolkit for screwdrivers, etc.
  • bottle of water
  • pointer
  • adhesive tape and labels
  • paper and pencils for note-taking (in case it is needed)
  • books, brochures, or samples you will refer to

    And of course you definitely need:

  • a well prepared and rehearsed presentation
  • a large bag of self-confidence



    08/09/2003

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